Why Shred?

18

Oct. 2019

Why is regular shredding important?

Arkiva Shredding

SHREDDING SERVICES

Every office possesses very confidential documents of staff or business transactions that should not get into the wrong hands. These documents are very sensitive, private and are meant to remain like that. But these documents can’t be stocked up in a drawer or cupboard forever; they have to be disposed of.

 

WHY YOU SHOULD CHOOSE SHREDDING

Shredding protects vital information. Moreover, shredding is in agreement with the law, it helps to prevent fire outbreak and even the paper gets recycled afterwards.

 

AGREEMENT WITH THE LAW

It is our legal right to protect our confidential information. As a matter of fact, you can be penalized for improper discarding of confidential information. All organizations need to carry out proper disposal of private information and protect every personal data in their care. Once a document is no longer in use, it should be disposed of best by shredding.

 

DOING AWAY WITH CLUTTER AND FIRE OUTBREAKS

Keeping piles of documents in the office increases the risk of a fire outbreak. There should be constant disposal of these documents by shredding once they are no longer in use. Every office should own a secure shredding console with someone placed in-charge. Although a third-party shredding service is the best because it does not involve capital investment, frequent maintenance service and the time spent by employees at the shredding machine can be better used at making money for the company!

 

PREVENTS LEAKAGE OF CONFIDENTIAL INFORMATION AND FRAUD

No organization wants to go through any sort of scandal/fraud or lose personal data of its comployees to anybody. So to make sure this does not happen, it is very important to shred unused private documents and data. Vital information of a company’s business or private data of an employee in the wrong hands can cause a lot of damage. A pile of documents with an identity such as name and age that is not properly thrown away is a potential threat to the person already. The best way of disposal is the regular shredding of these documents. This is also to comply with Singapore’s PDPA regulations.

 

SHREDDED PAPER ARE RECYCLED

Paper recycling should be encouraged instead of burning them and cutting down of trees. After shredding, the shredded remnants can still be recycled as raw materials. When your documents get shredded, they are recycled and made into recycled paper.

 

Every organization is to carry out paper or document shredding to fulfil the above-mentioned points. Organizations can own their shredding machine or pay a fair amount to third-party shredding companies. This is where Arkiva Shredding Service steps in. We are here to serve and fulfil all your document shredding requirements. We understand privacy and we make sure that all your documents remain secure with us even after shredding.

 

Arkiva Shredding Service provides you with a top-notch secure off-site paper shredding. Our shredding policy is in compliance with the PDPA (Personal Data Protection Act). With GPS tracked vehicles for transportation, we are beyond pleased to let you know that we carry out strict shredding policy thereby only our trained authorized personnel are permitted to be in charge of the documents.

 

Do drop an email to us at info@arkiva.com.sg or call 6303 0688 to work out the best way to suit your requirements now!

19

Oct. 2019

Document Disposal Console

Why every company should have secure document disposal console (why shred?)

In June 2016, a passerby discovered an opened box containing confidential documents of a renowned financial service provider in a container. The documents included names, addresses, dates of birth and annual income information – easily accessible to the public. This negative example stands as an example of the improper destruction of data since ultimately only the data that is de facto defaced are considered deleted. In order for the valuable information to not fall into the wrong hands, it is recommended to integrate information security management systems according to ISO 27001.

 

How to protect privacy by shredding

Too many people or businesses are victims of fraudsters. Most of the time, the information stored in some documents can cause you serious trouble if it ends up in the wrong hands. This can greatly damage the reputation of your company, your suppliers or even your employees. Fraud and identity theft are becoming increasingly popular and are very difficult to detect, hence the importance of good management of the destruction of your obsolete and cumbersome documents. Whether for a small or a large quantity, shredding goes directly to your premises to destroy your old and confidential documents.

Here are some examples of personal information that must be destroyed:

 

  • Invoices
  • NRIC information
  • Employee data
  • Medical file
  • Curriculum vitae
  • Income tax returns
  • Supplier information
  • HR document
  • Accounting
  • Credit Report

 

When in doubt, just shred the document.

 

Why outsource?

It is not advisable to proceed with the destruction and disposal of sensitive data on your own, because the documents must be treated with extreme caution. We issue a certificate of destruction after every service that you can keep for audit purposes.

 

With this document you can always feel comfortable, protecting your data and those of your customers. The entire process is governed by safety regulations so that nothing falls into the wrong hands.

 

 

Cost Factors for Owning a Shredding Machine

There are some cost factors when it comes to having your own shredding machine especially when you are an organization. The reason is that they want to limit their risks in revealing confidential information and also use staff time effectively. Here are some key factors in owning a shredding machine:

 

 

Shredding machine costs: It can range from $200 to $11,000 for large businesses and $450 and $5000 for medium and small size businesses.

 

Machine Maintenance: Labor and specific material are required to maintain the shredding machine, not to mention the one-time charge of $150 just to find out what is wrong with your machine.

 

Time spent at the machine: The time spent by an employee on the shredding machine is about 10 minutes a day. If you have 20 employees that amounts to more than 3 hours of man hours wasted!

 

 

 

Final Thoughts:

 

The disposal console does not only give your company a lot of conveniences but also save your time. Above all, it increases the security of your sensitive documents without leaving your office. For more information, feel free to check with our consultants by email – info@arkiva.com.sg

21

Oct. 2019

Why is Secure Disposal of items with company logo necessary?

The items or products with branding / company logos have several characteristics, two of which stand out in the subject: usefulness and lifetime. One of the main assets a company has is its identity and brand; the same that is used in everything that represents him: from the pen in your reception to the staff t-shirts.

 

Many times these assets are victims of the appropriation. Given its usefulness in the company as a means of internal and mainly external identification, their correct disposal is an issue to consider. This is a factor that could easily be overlooked, as the identity within the company is usually confirmed with the use of credentials or fingerprints, however; how could an end customer verify that such information is true?

 

There are already several ways to verify the identification, however; if your company does not ensure the destruction of the confidential or exclusive material of the company, it can be the victim of an impersonation just by having access to an item with company logo, shirt or credential that was wrongly discarded.

 

 

How items or products with branding / company logos should be securely disposed of?

 

Do you remember any movie in which, one of the characters manages to sneak inside the police station, hotel security or any other, just by wearing the shirt of that institution to commit fight or crime? Mission Impossible, Fast and Furious 5, Jason Bourne among others, is examples of a reality that is lived more frequently than we think. So, it is necessary to have specialized tools that ensure that they cannot be rebuilt but can be recycled if the client wishes. That’s why at Arkiva we provide the services of removal of items or products with branding / company logos with proper disposal. We provide the secure destruction of the items or products that need proper disposal. All of the above translates into prestige, safety, and care of your brand.

 

The secure disposal of these items creates an atmosphere of trust and prestige even within your company.

 

Secure Disposal you can trust in Singapore:

 

As you can see, taking care of your company’s reputation, in and out of it, is a daily task and you should consider such sensitive aspects as the confidential destruction of items, credentials and digital or written documents. At Arkiva we specialize in providing your company with a professional, fast and secure service to destroy products or items that are branded with a company logo. Our secure disposal services seek to reduce to small pieces those items or products with company that you want to throw away or use for recycling (the material can be used in the manufacture of other products or can be recovered and reused).

 

What are you waiting for? Contact our consultants to receive specialized advice and schedule your next secure disposal with Arkiva.

 

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